Sectors | Ports and Harbours

Secretary and Document Controller (Full Time) (Malta Based)

26 July 2022 | Sectors | Ports and Harbours

CTP Consulting Engineers International Ltd are a Civil and Structural Engineering Consultancy based at Valletta Waterfront.  We are currently looking for a Secretary/Document Controller to join our team.

The candidate will be required to:

  • Prepare and dispatch email correspondence and documents for technical staff and Partners.
  • Assist with greeting guests/visitors and making tea and coffee for meetings.
  • Assist in the answering and redirection of incoming telephone calls.
  • Assist with arranging meetings and coordinating diaries.
  • Assist in the co-ordination and recording of all staff and Partners’ holiday dates.
  • When necessary, organise business travel for staff and Partners.
  • Monitor documents received and issued and maintain logs and tracking sheets.
  • Assist with general administrative tasks and housekeeping including filing, printing and photocopying.
  • Assisting with any other general administrative tasks that may occur from time to time.
  • Preparing minutes of meetings.
  • Liaising with UK staff and admin team
  • Proficient in written and spoken English

The scope of this Job Description may be amended by mutual agreement depending upon the demands of the Company and/or development of the employee.

Please send your CV together with a covering letter to Mrs. Tina Cattle, PA to the Partners via email to

CTP is an equal opportunities employer.